Tips for Understanding Your Wedding Venue Contract

November 15, 2017 · 4 Comments

Wedding venue contracts can be scary and can certainly take the fun out of wedding planning. But don’t get discouraged! Most of the clauses and rules are actually meant to insure your wedding day goes as smoothly as possible. If you are still struggling to decide on where you would like your wedding to take place then don’t worry there are loads of locations that you could pick from (for example, the kitsap memorial state park wedding venue). It might take you a while to find it, but when it comes to your wedding you want everything to be perfect. Our wedding venue manager is sharing important things to look for in your wedding venue contract, most contacts are well structured and therefore this process is easy. Moscow outdoor wedding venues have made this process seamless for their clients, with the contact being structured efficiently it makes it easier to understand. Apply this to your other wedding vendor contracts, as well!

Fees & Payment Rules In Your Wedding Venue Contract

Initial Deposit.

You will be required to pay an initial deposit to secure your wedding date with the venue. Some brides ask if their date can be held without a deposit while they consider other options. But without a deposit, a venue won’t want to pass up potential business from other brides interested in that day. Of course, if you’re so determined to have your wedding at the Manor House Hotel or somewhere similar, chances are that you’re not going to pass up on the chance to put your deposit down as soon as possible.

Cancellation Fees.

Don’t ignore this part, thinking “it will never happen to me.” If for some reason you have to cancel or move your wedding date, make sure you know whether or not you will be refunded the initial deposit. In most cases, if you cancel your event, you forfeit the amount of the initial deposit. However, if your date can be rebooked, you should get you initial deposit back. But, you still might incur a cancellation fee.

Payment Method Fees.

If you choose to pay with a credit card or an online payment portal that charges a fee (sometimes, they can be up to 3%), know that the charge might be passed along to you. This is so the venue isn’t loosing the required amount needed to secure your date. Some venues may only accept checks because of this.

Other Terms and Conditions In your Wedding Venue Contract

The Details.

Read your contract thoroughly to understand even the smallest of details. For example, if you’ve always dreamed of a confetti or rice exit, your venue may not allow this. Sometimes, only flower petals, sparklers or bubbles may be used as they don’t leave any trash left to be picked up. Also, pay attention at your wedding venue tour. You may find out answers to these types of questions there as well.

Damage Deposits.

If you are required to pay a damage deposit, know that you might not get it back. We have experienced children throw rocks at string lights to shatter the bulbs, intoxicated guests damage amenities, and so on. Your contract will likely say that the client is responsible in full for the actions of all guests, outside vendors or other agents. We collect a $500 security deposit that is returned within 3 days after the event upon inspection by the venue manager.

Alcohol Policy.

This one is so important! Because service of alcohol to an intoxicated person is against the law, know that the venue reserves the right to stop service to a specific individual – or maybe even completely. If the venue is a BYOB facility, you still must have a bartender and insurance/liquor liability. And if you choose to have a dry wedding, that doesn’t mean your guests can bring their own alcohol to serve themselves.

Clauses that Protect Both Parties In your Wedding Venue Contract

Force Majeure.

This one sounds silly, but needs to be included. For this purpose, a “Force Majeure Event” means if any event occurs that is beyond the venue’s control – like a national emergency, act of war, or act of God – the venue has the right to cancel or delay your wedding. You’re thinking, “that won’t happen at my wedding,” but this clause also includes very real possibilities like an earthquake, fire, flood, severe weather, power outage or blackout. This just happened to so many couples during Hurricane Matthew!

Insurance.

Our contract suggests that wedding insurance be purchased to cover the investment of the wedding. For the amount of money that is spent on the big day, an insurance policy that protects that investment can run as low as 1% of the entire cost. If you do not closely read your contract, you may miss this helpful bit of information!

We hope these tips help you better understand your wedding venue contract! From all of us at our North Georgia venue, we hope your wedding is everything you’ve dreamed of and more. Cheers!

Tips for Making the Most of Your Wedding Floral Budget

October 18, 2017 · Leave a Comment

We Used the Same Florals to Create 4 Different Looks

When it comes to a wedding floral budget, most brides have preconceived ideas because they really don’t know what is in season and how much different flowers cost. When doing your research and searching for inspiration, you will likely find that the blooms you love most are either out of season or beyond your floral budget. And if you have peony tastes on a rose budget, that’s okay! This just means it will require some imagination to achieve the look you’re going for while staying within your budget and seasonal restraints.

Our North Georgia vintage venue teamed up with Sarah Bush Designs to show brides how they can achieve various looks within one budget, all while using the same flowers and greenery.

Tips for Making the Most of Your Wedding Floral Budget:

1. Familiarize yourself with similar swaps

Peonies are one of the most sought after flowers, but they are seasonal – much like everything else. Before you write off roses, consider the fact that because they are almost always in season, the price tag won’t be as high. Plus, there are options like the cabbage rose that offer a similar look. Sarah also loves to substitute Juliet roses for peonies, noting, “I recently had a bride who didn’t have the budget for peonies, and we were able to sub in Juliet roses to achieve her vision of soft delicate flowers throughout her bouquet. The prices of roses vary depending on the type and availability throughout the year, but they’re a great flower to start your wedding florals with.

When working with greenery, Sarah says, “I’m almost always able to find eucalyptus and deep greens to design with. I’ll occasionally run through a farmers market and grab kale, rosemary and jasmine. You’d be surprised where some of your wedding florals will come from!”

2. Opt for a few of your favorite blooms, combined with more budget-friendly options

If substituting your favorite flower simply isn’t an option, consider adding in subtle touches of what you really want (like a few peonies) with other staples or budget-friendly flowers so that you can achieve the look you want without blowing your floral budget.

“On of my favorite ways to wow on a budget is by using garlands,” Sarah shares. “Garlands are a little more time consuming, but they make a lovely statement and are a great building block for your wedding. By using a garland as your centerpiece, I’m able to stretch your desired flower further by interlacing it within the garland and having it be more of a focal flower than a flower within an arrangement. I advise all of my brides that garlands will not only wow your guests, but are a great way to save in your budget!”

3. Using neutrals as the base, with pops of color for wow-factor

This shoot was all about adding to the linens and playing up the colors of each tablescape. Think about your color palette and which color you want to really shine. Using a neutral palette to make a certain color pop is a beautiful way to bring a crisp finish to the setting. Below, Sarah elaborates on how she was able to do this.

Using the Same Florals to Create 4 Different Looks:

First, I used a lot of greenery and neutral flowers to accent each table setting. From there, it was picking one flower with a deeper tone to bring out the colors and vibrancy of the setting. For the teal setting, the simple white and ivory neutrals of the hydrangeas allowed some soft blues to shine through and keep the focus on the table. The arrangement didn’t overwhelm the tablescape, but still served as a nice focal point for the eyes.

For the blush setting, it was all about letting the garland do the work and building a blush and jewel tone centerpiece within the garland. This allowed the golden tones of the vintage china to shine through and achieve a very elegant and luxe feel to the design. Using simple spray roses and eucalyptus around the backs of the chairs brought the focus not just to the garland, but to the whole design around the table from front to back.

For the jewel tone setting, an arrangement with asymmetry and neutrals with a deep plum tone made the blues of the table setting really pop against the purple of the linen.

This same arrangement was transferred to a neutral table, and instead of pulling a certain color out of the pallet, it enhanced the crisp tones of the lace and gold silverware.

One last tip! Use the recipe of “thrillers, spillers and fillers.” By using several types of fillers and spillers to create a base and shape for the arrangement, you can bring in a few types of thriller flowers (peonies, orchids, the “wow” flowers) to create a beautiful arrangement with a great deal of variety!

Photography + Florals: Sarah Bush Designs

Linens: Graceful Tables

Vintage China: Vision Expressions

Styling + Props: Twigs and Lace

Understanding Florist Pricing + Unexpected Costs | A Delicate Petal

May 31, 2017 · Leave a Comment

At our vintage wedding venue, we know that the florals you choose for your wedding day will be one of most important details for fulfilling your wedding vision! From the centerpieces to the bouquets, your floral arrangements can tie your wedding together and express your unique style as a couple. To make sure you choose your dream flowers, it is important to ask your florist lots of questions, especially about florist pricing.

One important question for brides and their families to ask for is a pricing lists from their floral vendors. However, they often grow frustrated with the lack of information provided, not realizing that each flower costs a completely different price. Today, our dear friend Melissa at A Delicate Petal is sharing how to better understand florist pricing!

Photo: Carrie Reagan Photography

Understanding Florist Pricing + Unexpected Costs with A Delicate Petal

At A Delicate Petal, we pride ourselves on flexibility with our ‘packages!’ Each couple’s wedding is completely their own! Due to our specialized design for each bride, we do not offer a price list. A Delicate Petal works hard to build our bride’s DREAM wedding- including all of the different flowers she could ever dream of!

When considering a florist, make sure you look into how much they require as a deposit and what extra ‘fees’ they have. Florists can charge fees for everything from cancellation costs to breakdown labor. Make sure to ask about pricing for things like editing quotes, rental fees, and delivery costs. Here at A Delicate Petal, we’re pretty straight forward. It’s $100 to hold your date and time. The only other ‘fees’ that we charge are vase rental and delivery. No catches!

Many brides try to save money by decorating with smaller floral arrangements displayed in water décor, such as floating candles. However, submerged florals can often be labor intensive and require water being transported during the wedding. Florists sometimes charge fees for these services. Another unexpected cost can come from small, bud vases. These arrangements often take extra planning and organizing and can raise costs.

Sometimes brides will also choose many small décor pieces to display on a table, especially a longer farm table. Again, these types of florals can add up due to the extra planning required and vase rentals.

Brides, as you start looking for your which flowers and floral vendors to use, make sure to consider all the costs your florist might charge. Thinking about the possible unexpected costs can help you save money and get your dream flowers without blowing your budget!

Brides, what unexpected costs did you see from florists? We’d love to hear!

A Short Wedding Dress Might Just Be the Perfect Dress For You | Carrie’s Bridal Collection

April 26, 2017 · 5 Comments

First comes love, then comes the ring, then comes your first thought after… the dress. The venue + setting of your wedding can affect the style of dress you may choose; however, your personal style should shine through above all. One new trend that we love seeing is a short wedding dress.

Whereas in the past, long, traditional wedding dresses were expected, more and more brides are getting creative with their dress choices and showing off their own personality + style! If you’re thinking about going short, our friend Carrie of Carrie’s Bridal Collection is here to share five reasons why you should ABSOLUTELY do that!

Photo: Kelly Anne Photography

Comfort. First and foremost, a short wedding dress is going to be an ease to wear. No heavy all-day gown, no train to carry around, no bustle to fasten. Having a short dress helps relieve the stress of making sure all these characteristics of a long dress don’t make the bride uncomfortable throughout the night. This style is for the bride who wants to enjoy the day and easily dance the night away.

Ease of Travel. Traveling with your short wedding dress after the wedding or trying to find arrangements to have someone hold onto your dress can be such a hassle. This is often an unexpected inconvenience that many brides do not prepare for prior to the honeymoon. Short dresses are easy to travel with as they can fit into normal luggage or garment bags. They are a breeze when transporting to your venue or destination wedding.

Less Expensive. Shorter gowns will be naturally less expensive than longer gowns. So, this will save money and may allow for more detail! Alterations, under garments, and detailing are small fees that can add up quickly. A less expensive dress will help ensure that there’s money in the budget to make sure that all aspects of the dress are perfect for you!

Better Shoes. With a long gown, shoes are rarely seen. Think about the stunning shoes you can pair with your short wedding dress. And with the money you save on the dress itself, your shoes can really pop. This small touch can add so much personality to your wedding + make for some adorable photos!

Versatility + wearability. Short dresses can be worn in a variety of venues. Ranging from Church to City Hall, a beach to a garden. Because short dresses are so versatile, brides can make them as dressy or casual as they want to fit their wedding vision—it’s completely up to them! Accessories from shoes to jewelry to headpieces not only add a personal touch, but also help set the tone for the wedding style. When dressed down, they are the perfect dress to wear again. We love the idea of dressing it down with a blazer for an anniversary photo shoot.

There are many decisions you will make on your wedding planning journey. Stay true to yourself and wear something you love! Your dress may be short on length, but it doesn’t have to be short on style! We traditionally think that wedding dresses should be long, but some of our style icons of today even wore short wedding dresses and they were fabulous!

Brides, did you wear a short dress for your wedding? We’d love to hear why you chose it!

Four Unexpected Vendor Costs + How To Avoid Them

February 22, 2017 · Leave a Comment

Small, unexpected vendor costs from the cake-cutting fee to extra edits can add up quickly and set you over your budget. At our North Georgia vintage venue, we love when our brides get creative with our industrial space. Each vendor helps bring your wedding vision to life so it’s so important to make sure you get the details from them so you can stay within your budget. You can learn some more about the entire vendor onboarding process by having a look at a page such as https://www.aravo.com/capabilities/vendor-onboarding/, although you’ll want to be sure to always keep your vendor costs to a minimum in order to not spend unnecessary money. We’re sharing 4 unexpected vendor costs below!

Photo Credit: Kelly Anne Photography

Unexpected Vendor Costs + How To Avoid Them

The caterer. As an incentive for brides to order their cake in-house, some venues will charge unexpected vendor costs, such as a cake cutting fee. These charges can range anywhere from $1.25 to $1.75 per slice. This fee essentially covers the cost for the venue to cut and serve your guests. Check to see if the venue has a preferred vendor list to help reduce this cost. Brides can also get creative with their dessert choices, such as pie bars + cupcakes, to avoid the cake cutting fee. At our blank canvas venue, we include the cake in the package– that way our couples get special pricing right off the bat!

Often, venues will require a minimum of foods + beverages to host your event in their space. If these costs are not accounted for, you won’t be able to accurately create a budget and it could set you over your catering budget. To avoid this, make sure you talk with your venue to see if there is any food + beverage minimums or any other catering fees they might charge.

The bridal store. After falling in love with the dress of your dreams that falls right in your budget, you may be surprised when you end up spending more than the price tag lists. Often times, with the dress price comes alteration fees + the cost of undergarments. These fees can add up and put you over your budget if you don’t account for them when making your budget. You can avoid these fees by buying a dress with built-in garments or off-the-rack.

The photographer. Another place couples can find unexpected wedding costs are from their photographer. Make sure to ask those you’re considering as photographer if they charge any extra fees for editing additional images, receiving all photos, or getting them in multiple formats. It’s important to account for these costs when looking at your budget for photography.

Don’t forget about the venue!

The venue. Always ask to see the venue’s preferred vendor list, even if you already have an idea of which vendors you would like to use. Not only is it great to consider preferred vendors because they already have relationships with the venue, but unexpected cost can arise if the venue charges a fee for not using a preferred vendor from their list. At The Corner District, we love to help the budget-savvy bride, that’s why we don’t have any fees for not using our preferred vendors.

At The Corner District, one of our favorite parts of the wedding planning process at our North Georgia wedding venue is getting to help our couples pick the perfect vendors to bring their vision to life! Because of the relationship with our preferred vendors, we have negotiated lower costs for some packages. We have negotiated packages with vendors including DJ, some florals, and catering.

Brides, did you face any other unexpected costs, and how did you avoid or deal with them? We’d love to hear from you!