Wedding venue contracts can be scary and can certainly take the fun out of wedding planning. But don’t get discouraged! Most of the clauses and rules are actually meant to insure your wedding day goes as smoothly as possible. Our wedding venue manager is sharing important things to look for in your wedding venue contract. Apply this to your other wedding vendor contracts, as well!
Fees & Payment Rules In Your Wedding Venue Contract
Initial Deposit.
You will be required to pay an initial deposit to secure your wedding date with the venue. Some brides ask if their date can be held without a deposit while they consider other options. But without a deposit, a venue won’t want to pass up potential business from other brides interested in that day.
Cancellation Fees.
Don’t ignore this part, thinking “it will never happen to me.” If for some reason you have to cancel or move your wedding date, make sure you know whether or not you will be refunded the initial deposit. In most cases, if you cancel your event, you forfeit the amount of the initial deposit. However, if your date can be rebooked, you should get you initial deposit back. But, you still might incur a cancellation fee.
Payment Method Fees.
If you choose to pay with a credit card or an online payment portal that charges a fee (sometimes, they can be up to 3%), know that the charge might be passed along to you. This is so the venue isn’t loosing the required amount needed to secure your date. Some venues may only accept checks because of this.
Other Terms and Conditions In your Wedding Venue Contract
The Details.
Read your contract thoroughly to understand even the smallest of details. For example, if you’ve always dreamed of a confetti or rice exit, your venue may not allow this. Sometimes, only flower petals, sparklers or bubbles may be used as they don’t leave any trash left to be picked up. Also, pay attention at your wedding venue tour. You may find out answers to these types of questions there as well.
Damage Deposits.
If you are required to pay a damage deposit, know that you might not get it back. We have experienced children throw rocks at string lights to shatter the bulbs, intoxicated guests damage amenities, and so on. Your contract will likely say that the client is responsible in full for the actions of all guests, outside vendors or other agents. We collect a $500 security deposit that is returned within 3 days after the event upon inspection by the venue manager.
Alcohol Policy.
This one is so important! Because service of alcohol to an intoxicated person is against the law, know that the venue reserves the right to stop service to a specific individual – or maybe even completely. If the venue is a BYOB facility, you still must have a bartender and insurance/liquor liability. And if you choose to have a dry wedding, that doesn’t mean your guests can bring their own alcohol to serve themselves.
Clauses that Protect Both Parties In your Wedding Venue Contract
Force Majeure.
This one sounds silly, but needs to be included. For this purpose, a “Force Majeure Event” means if any event occurs that is beyond the venue’s control – like a national emergency, act of war, or act of God – the venue has the right to cancel or delay your wedding. You’re thinking, “that won’t happen at my wedding,” but this clause also includes very real possibilities like an earthquake, fire, flood, severe weather, power outage or blackout. This just happened to so many couples during Hurricane Matthew!
Insurance.
Our contract suggests that wedding insurance be purchased to cover the investment of the wedding. For the amount of money that is spent on the big day, an insurance policy that protects that investment can run as low as 1% of the entire cost. If you do not closely read your contract, you may miss this helpful bit of information!
We hope these tips help you better understand your wedding venue contract! From all of us at our North Georgia venue, we hope your wedding is everything you’ve dreamed of and more. Cheers!
